Microsoft Office is one of the most popular and important suites of software used by businesses. The key idea is that the different programs that make up the suite allow for greater productivity. One of them, Word, has some great productivity features that allow users to create professional text documents. One downside is that it can be unwieldy is formatting, especially when you need to break text.

There are numerous types of text breaks you can use in Word:

• Page break - Will insert a break where the cursor is and move the next line of text to the following page. This break is good for formatting reports and other longer documents, especially if you have headings with multiple subheadings; a page break between each main heading will make a report easier to read.
• Column break - If you have a document with more than one column, inserting a column break will move the cursor or text to the next column on the right. If you don't have columns, this will function as a page break.
• Section break - There are four different types of section breaks that can be used when you want to divide a document into different sections. For example, if you have a report where 3 pages need to be in a column, you can insert a section break around these pages and format them separately from the rest of the document.
• Line break - These breaks will move text to the next line. This can be useful if your document has an extra line between paragraphs, or when you are writing a list and need to add another paragraph without a new list point. You can insert a line break by hitting Shift+Return.

How to break your documents If you need to insert a break in your document, we first recommend that you turn on Show/Hide. This can be done by:

1. Clicking on Tools from the menu bar at the top of the window.
2. Selecting Options followed by the View tab in the window that pops up.
3. Ticking All under the Formatting Marks section.
4. Clicking Ok.

This will show all formatting marks on the document, making it easier for you to see what breaks and changes to formatting you have made. You can then insert breaks by:

1. Clicking where you would like to insert the break in the document (The break will be inserted where the blinking cursor is located, so be sure it's in the right spot.)
2. Clicking Insert from the menu bar at the top of the screen followed by Break.
3. Ticking the type of break you want to insert.
4. Clicking Ok.

Breaks are a great way to create documents that not only look more professional but are easier to read. If you are looking to learn more about using Word to its full potential, please contact us today.

Computers are complex machines. If you've ever looked inside one you know it's a confusing mess of wires and components. Like all machines, over time they will start to slow down and run slower than before. When this happens it can be troublesome for your productivity, and you may not be able to afford to purchase a new machine. Luckily, there are steps you can take to keep your machine running smoothly.

Below are four things you can do to keep your PC running smoothly.

1. Shutdown properly If you turn your computer off at the end of the day, or it freezes, it may be tempting to flick the off switch on the power bar, or press the power button until it turns off. This isn't ideal for your computer's health because when a computer is unexpectedly shut down, there could be damage to the operating system.

You may notice that when your computer crashes, it takes longer to reboot. This is because Windows is actually searching for, or trying to repair any damage that may have been done. There is a chance that powering down improperly could cause files to become corrupted which may make the system inoperable.

Therefore, you should follow proper shutdown procedures. If you need to shut down quickly, try pressing Control+Alt+Delete and selecting Shut Down from there.

2. Close unnecessary programs running in the background Some programs are written to be always running in the background. If you look in the bottom right of your screen, you should see programs running beside the clock. In truth, most of these likely don't need to be open. You should be able to right click on the icon and close them. This will save computing resources and make your computer run smoother.

A word of warning: It's best not to shut down the antivirus or security software as this will leave your computer open to attack. Also, don't shut down anything from NVIDIA or AMD as this is your video card software. Closing programs like this could cause your computer to crash.

3. Utilize Add/Remove on a regular basis Chances are high that you have installed a fairly high number of programs on your computer, some of which you may not use anymore. Those you don't use just take up valuable hard drive space, and should be removed on a regular basis. You can do this by:

1. Clicking on Start or the Windows Orb.
2. Selecting Settings followed by Control Panel.
3. Opening Add/Remove Programs.

It may take a few minutes to scan your system for programs, but a window will open with all the programs you have installed. Click on those you don't use anymore and remove them. We strongly recommend that you do not go into different files and delete programs, this could damage your system.

4. Use a malware scanner and antivirus program This may sound like a no-brainer, but it is still worth mentioning that having an antivirus program and malware scanner is a good idea. Many viruses and other malware often hijack system resources causing the computer to run slower, or crash. A regular scan can go a long way in minimizing this, which means your computer will likely run better for longer.

If you are looking for ways to keep your older systems running at their optimal levels, please contact us today to see how we can help you.

Pause for a minute and ask yourself if your business is prepared for a disaster. Chances are you have some plan for a large scale disaster like hurricanes, earthquakes and fire, but what about other disasters like hackers or human error? The truth is, many businesses with a disaster recovery plan often forget to ensure they cover all potential disasters.

Here are five tips to help ensure that your business is fully ready for the next disaster.

1. Backup everything While it can be tempting to only backup the most important data and programs, it can be a chore to identify what is deemed to be important. Who knows, a file that is non-essential today may become essential in the future. If it is lost due to a disaster, this could prove to be a problem.

It would be a good idea to look for a backup solution that covers all data and programs. But, having a full backup solution isn't enough, you also need to ensure that recovery is easy and can be implemented quickly.

2. Look into tiered recovery Establishing a tiered recovery method means identifying the value and importance of existing systems and utilizing a recovery method that meets needs. It would be a good idea to identify mission critical systems and adopt a recovery method that can have these systems up and running as quickly as possible. From there you can tier different systems and match a recovery method. For example, archived files are likely not needed right away, so they can be recovered at a later date, using a slower recovery method.

3. Keep copies of all keys and licenses With the amount of software and programs businesses use on a daily basis growing, it would be a good idea to keep copies of the activation keys (the string of digits and letters you enter to activate the full version of software) and purchased licenses.

While many of these are now distributed electronically through email, there are still software developers that distribute keys by mail or with the physical install CDs. If you lose the codes in a fire, you will be out of luck and have to purchase the software again. This is an extra charge you likely don't want.

4. Pick the right recovery locations The best recovery plans offer numerous backup solutions which are hosted in different locations. A good provider knows this and will utilize data storage centers as far apart as possible. If you choose to backup your own data, it would not be a good idea to keep the backups in the office.

Similarly, if you are preparing for a big disaster, you likely have physical locations that you can move to if your main business location is damaged or destroyed. Optimal plans will have more than one location identified, and have them as far apart as possible. This will minimize the chances of losing full operations and increase your business's ability to bounce back quicker.

5. Match your recovery plan to your business There are so many different backup and recovery options that it can be tough to pick one. The best course of action is to look at your systems and how they work. If you operate strictly offline, a cloud based backup solution likely isn't your best bet. Or, if you operate fully in the cloud, a physical tape or hard disk backup may not be optimal.

If you are looking to beef up, or establish a disaster recovery plan, try working with an IT partner like us, who can help you find the optimal solution that can meet your needs and budget.

Presented by: Arterian & the Seattle Chamber of Commerce

You’ve been hearing a lot about the newest version of Microsoft Office, but what does it mean for your business? Join us for this “lunch and learn” event to hear about Office’s latest features, what value can be gained by upgrading and which edition is best for you. Whether your organization is small with limited IT resources and knowledge or is a larger company with advanced IT needs, we’ll share how the new Office can help solve your business challenges.

Date: Thursday, May 30, 2013
Time: Noon – 1:30 p.m. (lunch included)
Location: Chamber’s office (in the Microsoft Conference Center)
1301 5th Ave., Ste. 1500, Seattle 98101

Windows Phone isn't the most popular mobile operating system on the market, and that is a bit of a shame, especially since it's a good, even a great system. And more users, businesses especially, are starting to realize this and some business owners or managers are looking into buying Windows Phones. The problem is, if you already have a smartphone, say an Android, it can be a bit of a challenge to make the switch over. Luckily Microsoft has recently released an app that makes this process easier.

If you have an Android phone and want to move over to a Windows Phone, Microsoft has recently released an app that can help. "Switch to Windows Phone", available on the Google Play store, is an app that scans your device for installed apps and then links them to your Microsoft Account. It will also tell you how many 'matched apps' are available for the Windows Phone.

Matched apps are either the Windows Phone version, or a similar app that has the same functionality. It is highly likely that you will see more than 70% of your Android apps available on the Windows Phone Store.

After you have matched your apps on the Android device, you can then download the companion app from the Windows Phone Store, log in to your phone using the same Microsoft Account and the app will show you the available apps and allow you to tap on them to install them.

If you have synced your contacts, email and calendar with a Google Account on your Android, you can also log into this on your Windows Phone and the three should sync automatically. This means that switching is technically as simple as signing into two accounts on your Windows Phone.

Looking to switch? Download the free Android app from Google Play here. You can find the free companion app on the Windows Phone Store here. Check back next month for an in-depth look at how to switch to a Windows Phone from another system. If you are considering switching, or would like to learn more about how a smartphone can help make business easier, contact us today.

Social media has become an important part of any business's marketing strategy. By having an active presence on the main networks, you will likely see increased sales or at the very least an increase in brand recognition. So, while social media is an invaluable marketing tool, there are also other departments which could benefit from it.

Below are four non-marketing oriented uses of social media that businesses could benefit from.

Hiring LinkedIn is a social network dedicated to helping professionals and organizations connect and find jobs and new talent. Most social savvy companies will have a presence on this network and may even hire exclusively from here.

If you are looking for new employees, it wouldn't hurt to have a LinkedIn profile. To find the best talent, you need to forge and maintain connections (usually starting with people you know), and be somewhat active in groups and on message boards.

It's also important to not forget the other major networks when it comes to hiring. Tweeting a job opening on Twitter, or posting ads on Facebook could also help you find your next employee. Facebook can be particularly useful because you can pay to target ads (in this case, job openings) at specific demographics.

Internal communications Communication is an important part of business, and most people choose to communicate using email. You have probably seen emails with jokes, invitations to after work events, lunch orders, etc. sent to the whole company and also received the many replies that go with it. This can get very annoying, and also confusing.

Why not utilize social media for non-essential (aka. not related to work) communication. Set up a Facebook group where your employees can share content, invitations to lunch or after work gatherings, interesting stories, etc. That way you can limit email to more important, business-related aspects.

Using social media for internal communication is also beneficial for companies with younger workers. Most already see Facebook, Twitter, etc. as their main form of communication, some even feel more comfortable communicating over this medium as opposed to speaking out in meetings. Having a group portal or Facebook page could give less-empowered employees a way to voice their ideas, and maybe even improve on them with feedback from others.

Learning A common complaint of many business owners is that they have a tough time staying on top of ever-changing trends and what currently interests their customers. Using social media to connect with your customers can be a great way to learn not only hot trends but also about new ideas.

Customer service When it comes to social media, users will often complain publicly on their wall or through their tweets. This is bad for you, as the reach of this complaint can go a long way and make you look bad. Some companies have decided to confront this head on by having specific customer service accounts. If a customer complains, has an issue, or even compliments you, be active and respond using that account.

If done properly, over time, you will see more and more people reaching out to your customer service account through social media. This also gives you another way to please clients or turn around negative customer experiences.

Social media and the various platforms are not only great for marketing, but can be incredibly useful for other business functions. Do you have any other ways you use social media? Let us know. Or, if you would like to learn more about how it can help your company, then contact us today.

In this constantly changing world that seems to be focused on tech, communication needs to be instant and direct. Allowing this, email has become one of the most important business tools. Because almost everyone has an email account now, it’s not uncommon to see inboxes with hundreds of new emails, many of which are left unread. There are things you can do to better manage your email.

Here are five tips on how you can better manage your inbox.

1. Address last
Most people start an email by typing in the address of the recipient(s). While there is nothing wrong with this practice, it can lead to emails being sent before they are finished, which could mean more emails in your inbox asking for clarifications or you having to send a correction email.

To stop this, try writing the body of the email first and when you have finished, put the addresses of the recipients.

2. Merge social with email
Sometimes it can be hard to know who you are writing or replying to in your email. Using an app like Rapportive, which brings social information into Gmail can help. This app puts a bar to the right-side of an email with information about the sender, including their social profiles, recent tweets and even links to their LinkedIn profile. You can look up your recipients and connect with them directly from the email.

3. Use links, not attachments
With the increasing number of cloud storage and productivity apps like Microsoft SkyDrive and Google Drive which allow you to share files by sending people links, there’s no need to attach files to an email. This is incredibly useful if you find yourself sending document versions back and forth on a regular basis and struggle to keep everything up to date.

These services use one version of the document that users you share it with have access to. Everyone sees the same document, which will cut down on the number of emails and confusion when it comes to version control of important documents.

4. Don’t use email for everything
Email is so quick and easy that we tend to rely on it for everything. However, there are certain situations when email is not the best form of communication. For example, if you have a tough problem, need to reprimand an employee, etc. it would not be a good idea to do so in email, it’s just too impersonal.

As a rule of thumb: If there’s any chance of human emotions entering into a response or being affected by an email, it may be a better idea to communicate face-to-face.

5. Cook all your bacn at once
Bacn (pronounced Bacon) is solicited email; email you want, just not right now. Social media updates, newsletters, website update notifications, etc. are all forms of bacn. Checking these takes time and can be a distraction if you have work to get done. It would be a good idea to schedule a set amount of time where you focus on reading, deleting or archiving these emails.

Alternatively, you can unsubscribe from these alerts or set up a new email account that is just for this type of emails.

There are thousands of things you can do to make your email easier to manage. What do you do? Let us know. If you are looking for even more ways to manage your inbox, contact us today.

Corporate Social Responsibility, or CSR for short, is the idea of integrating social and environmental ideas into your company, daily operations and interactions with all stakeholders. One of the more common CSR practices adopted by companies of all sizes is the idea of 'going green', or helping the environment. This is a great idea, not only does it make the Earth a better place, it makes your company look more caring; human even. The thing is, it can be hard to actually go green, but there are some apps that can help.

Here are four great apps that can help you and your employees make your company a little more green.

1. GoodGuide

GoodGuide is an app that can help you find out more about products. Utilizing a barcode scanner, it can provide you with information like where the product comes from, whether it's safe and if it's green.

With over 170,000 ranked products in the app's database, it's a great way to start learning about sustainable and environmentally friendly products. The only downside of this app is that it currently focuses on the US only, and there is no word as to when, or if, service will expand. You can download it to your Apple and Android device for free.

2. PaperKarma

While we are currently living in a digital age, we still get a lot of paper-based junk mail. This is incredibly wasteful, as most people just throw it away. PaperKarma is an app that aims to reduce or eliminate waste paper.

How it works is you take a picture of unwanted mail, the developers will then contact the distributor and ask that they stop sending mail to you. This app could go a long way in helping reduce the amount of paper your office uses, which will mean lower costs for you and less trees felled. It's really a win-win. You can download it to your iPhone or Android device for free.

3. iRecycle

An important part of any green initiative is recycling. The problem is, it can be hard to find out what, how and where to recycle. iRecycle is an app that aims to set this straight. It provides information on how to recycle almost everything and the nearest recycle points to you.

The app also provides you with recycling centric updates, news and tips to help encourage you to do more. It's available for Apple (iPhone and iPad) and Android devices for free.

4. greenMeter

If your company has a fleet of vehicles, you are probably always on the lookout for ways to make them more efficient. Whether it be switching tires used, driving at slower speeds to conserve gas or carpooling, finding a way to cut costs is important. greenMeter is an app that could help. What it does is use your iPhone's accelerometer and manually entered data to assess your vehicle's power and gas usage.

While driving, this app provides real-time feedback on how efficient your driving is and how much gas you are using. This will help you conserve fuel (as you can see when you are burning more than usual) which will reduce operating costs and negative environmental impact. It's available for the iPhone and costs USD$5.99.

These are just four apps that can help your company go green. What other CSR initiatives do you take in your company? Let us know! And if you would like more tips on how technology can help you reduce your environmental impact, let us know, we can help.

Winston Churchill once said, "To improve is to change; to be perfect is to change often." This saying is something almost every company in the tech industry takes to heart. There are very few products that stay the same, software included. Because of this rapid pace of change, there will come a time when older software is no longer supported. Microsoft has made a recent announcement that businesses should be aware of.

For businesses running Office 2003 or Microsoft XP SP3, you need to be aware that Microsoft has announced that they will stop supporting these products on April 8, 2014. This could have far reaching consequences for businesses that use these platforms.

What does this mean for my business? When a company like Microsoft says they will 'stop supporting' what they mean is that they will usually stop providing updates, paid support, security updates and maybe even online based support.

The biggest problem with a move like this hinges on security. If a hacker finds a security exploit on an older system that a developer has stopped supporting, your systems could be open to attack. Beyond that, if you have paid for support, you will no longer have it if the software stops working. These two reasons alone will eventually lead to higher IT costs.

When it comes to programs like Office and XP, there is another downside to this withdrawal of support: It is highly likely that future versions of the software will be incompatible with what you are running. This means you likely won't be able to open newer versions of Office documents, which could create problems especially if you have clients who use newer versions; you won't be able to read/edit the documents. What can we do? The easiest thing to do is to upgrade your software. This may be easier said than done, especially if you have a tighter budget. Luckily, you have more or less one year to upgrade, and in this modern age you have more than one way to update. Possibly the best is to work with an IT partner who can help develop a solution that will fit your business and budget.

If you're still using Office 2003 or XP SP3 in your office, contact us today to see how we can help.

Have you ever talked with, or listened to computer or tech experts and heard them banter back and forth using terms that sound outlandish and weird? It's possible that one term that's had you scratching your head is overclocking. The question some manager's may ask when they hear this tech term is, "What exactly is overclocking and can my business benefit?"

Here's a brief overview of overclocking.

Definition: Overclocking When it comes to most tech based devices, the processor (or CPU) is the integral component that functions as the brain of the device; it runs the show. The job of the CPU is to take instructions and input from all the other devices and components and execute them. For example, double-click on a program on your desktop and the CPU computes what to do with the mouse click (open the program), and runs the related code, which is shown as the program opening.

One thing many computer sales people talk about is processor or CPU speed. This is the number of instructions it can run in one second. These instructions are grouped together into one cycle, and one cycle per second equates to a Hertz. You may see computers that have 2Ghz processors, this means 2 Gigahertz or 2,000,000,000 cycles in one second.

Now, when manufacturers release a new CPU they design it to run at a standard, or optimal speed, and will generally limit it. This is done to preserve the life of the components, however there are often ways to break this speed limiter. When you raise the maximum clock speed, beyond the intended clock speed, you are overclocking it.

Why overclock? The main reason users overclock a processor is to make their computer or device run faster. By overclocking, programs will often run or open faster and the general operation will seem smoother. In other words, you can get more out of existing technology without paying to upgrade.

Are there any drawbacks? While overclocking will give you more power and speed, there are some serious drawbacks that make this option risky. The biggest being heat. As you probably have noticed, when you use some devices (say a laptop on your lap) for an extended period of time, they get warm. That's because the components of computers create heat, lots of heat. When you overclock, the processor works harder, thereby generating more heat.

Computers are designed to operate at certain temperatures and if this level is surpassed, the components can wear out more quickly or in extreme cases melt. This means that overclocking will cause your computer's parts to wear out quicker and will decrease the life of the device.

Should we overclock our devices? Did you know that you can overclock nearly anything with a processor? The most common are computers and new smartphones, especially Android devices. When you hear people talking about overclocking their device, they are almost always talking about personal devices.

While it's true, you will get a speed boost in the short run, overclocking will increase your IT budget in the future, because you will have to replace parts more often than is usual. Because most businesses tend to use their technology longer than personal users, any action that causes tech to wear out more quickly is not a good idea.

That being said, you can also do the opposite of overclocking. Underclocking is telling a computer's processor to run slower than it's designed speed. This will increase component life but decrease processing power, and could be beneficial for companies that have new computers and don't need intensive computing resources.

Before you take any actions however, it is best to talk to us, as we may have a better solution for you and one that will cost less.